How to hit the bullseye every time on the constantly moving compliance target
Entity Compliance. Need we say more?
Well, yes, we do. It’s everywhere. And, when you’re talking about global entity management, registered agent services and those pesky U.S. business licenses that have got to be up-to-date, it gets that much more intense. You’re governing your company, and all its subsidiaries, around the world from a single location and simply put, you can’t be everywhere. While some responsibilities have always been the same, you’re now governing your entity management from a distance; a distance that goes around the globe, and now a distance from beyond your own office. Combine that with the ever-changing domestic and international compliance rules and regulations and you’ve got a new set of challenges to face head on.
You must be prepared for everything entity compliance. But what exactly does that mean? At a minimum, this means being equipped for changing rules and regulations. Understanding what the various governance compliance events are now and how to keep on top of what’s to come can be a full-time job. Especially if you are managing your entities, registered agent services and business licenses through multiple vendors or platforms across the globe. Even worse, is managing entity compliance manually. It is nearly impossible to anticipate upcoming governance compliance obligations, yet you have no choice but to successfully react to the differing deadlines and requirements constantly falling due.
The scope of your annual governance compliance can be massive and include things like:
Maintaining the statutory registers and minute books in accordance with local company laws
Submitting statutory accounts to the local commercial registry
Ensuring U.S. business licenses are valid for operations to continue in each jurisdiction
Coordinating signatures
Preparing the annual board and shareholder resolutions approving and adopting statutory accounts
Preparing and submitting the annual corporate return, where required
Outgoing data management and document capture
And let’s not forget about those fast and furious corporate changes leaving time-critical action items in your lap that typically include:
Change of articles of association
Board approval of POA or bank mandates
Incorporation and dissolution of entities
Director and officer changes
Share allotments or transfers
Changes of entity name
Changes of registered address
Intelligent compliance tracking? YES!
Computershare’s Global Entity Management as a Service offers innovative technology governing the corporate lifecycle management of your domestic and international entities. Enabling teams around the world to collaborate virtually through automation of process and instant access to compliance rules, corporate data and management information means you will thrive in the chaos of compliance complexity.
Our Global Entity Management System (GEMS) technology solution provides you with the right, forward-thinking compliance framework to let you breathe. GEMS’ Compliance Dashboard offers intelligent, automated, data-driven insights into compliance and performance through the following features:
Real-time visibility. Real-time dashboards for central governance of compliance, progress and performance for management of potential delays, risks and areas for continuous improvement.
Smart collaboration. Standardized task management, for all compliance activities with enhanced collaboration and exchange of information between teams, clear responsibilities and deadlines, automated notifications, connection with e-signature and progress audit trail.
Compliance knowledge. Instant access to governance and compliance rules, corporate procedures and standardized document execution instructions for efficient operations.
Risk mitigation. Integrated global entity health check for assessment of compliance and validity of GEMS data report non-compliance, discrepancies, risks and remediation.
Compliance calendar view. Visibility into upcoming compliance events to aid in decision making, risk mitigation and budgetary control.
Bottom line, you need a centralized approach to hit the target and effectively conquer entity management compliance complexity no matter where you are located. And, with Computershare, that’s exactly what you get. Because centralizing entity management services is central to our approach.